Invite Staff to Your Club

How to bring coaches, team admins, and other staff onto your club's PlayerKit account, and how to manage their access afterward.

Before you start: you'll need to be an org owner or org admin to invite people. Go to Settings → Members & access.

TWO WAYS TO ADD PEOPLE

Sending an invite

Step 1

Click Invite people, then choose Invite by email.

Step 2

Enter their email and pick a role. Organization admin applies club-wide; the team roles (admin, staff, viewer) also need you to pick which team.

Step 3

Send the invite. It's good for 7 days and shows up under Pending invitations until they accept.

Prefer a link instead? The same "Add people" dialog has a Share a join link mode. Pick a team and you'll get a link anyone can use to join that team directly, without a one-off email invite each time.

ROLES

What each role can do

  • Organization admin — full management across the whole club. Not billing.
  • Team admin — runs a team: roster, equipment, players.
  • Team staff — helps run a team day-to-day.
  • Team viewer — view-only access on a team.

Owner isn't a role you invite someone into directly — it's granted afterward by an existing owner, promoting a member who's already joined. See the Roles & permissions table on the same page for the full capability breakdown.

MANAGING ACCESS

Changing or removing access

From the member roster, open anyone's row to change their role, add or remove a team, or remove them from the org entirely. Removing someone from the org detaches them from every team — their PlayerKit account itself isn't deleted.

Haven't accepted yet? Find them under Pending invitations, where you can resend or revoke the invite. Revoking stops the link from working.

COMMON QUESTIONS

Troubleshooting

I don't see "Invite people" anywhere.

Only org owners and admins can invite. If you're a team-level admin, staff, or viewer, ask your club's owner or an org admin to send the invite instead.

Can I make someone else the owner?

Yes, but only an existing owner can promote another member to owner, and only after they've already joined. A club must always keep at least one owner, so you can't remove the last one or change their role away from Owner without promoting someone else first.

Someone's invite expired.

Find it under Pending invitations and send a fresh one — each invite is valid for 7 days from when it's sent.

I removed someone by mistake.

Just invite them again the same way — removing someone doesn't delete their PlayerKit account, so they can rejoin as soon as they accept a new invite.

KEEP READING

Related articles

Last updated: August 15, 2026

Related Articles